Employee Profile Data

To add employees to organization, navigate to Employees from the menu and select New Employee from Menu

Enter all required employee details like First Name, Last name, Mobile or E-mail, Branch, Department, Position
When selecting a Contract Staff, you should compulsorily select Staff Agency and Relieving Date also
First Name and Last Name accepts only Alphabets and Spaces only
Mobile number should be of minimum 10 numbers and maximum of 15 numbers
Date of Birth – if the age is less than 18 years, employee details are not saved
If the Employment Type is Company Staff, then can’t select Staffing Agency, and Relieving Date is not mandatory
If the selected Branch has Payroll enabled, it shows ‘Salary & Statutory Information’ and Bank Information for employee
Enter all the required details and click ‘Save’
It redirects to Employee list page and new employees are shown in the list
While adding new employee details for first time you can just enter employee details on Employee Profile, all other tab values can be entered once profile details are saved.
Click on Edit Employee

Can change the status of employee if s/he is no more active
Salary & Statutory Information and Bank Information section will be displayed if the employee branch has Payroll enabled
You have 2 different types of pay structures for employees – Standard and Personalized; Standard Pay structure is selected automatically
Standard Pay Structure – it displays the details given for the branch automatically
Personalized Pay Structure – this option allows to set the pay structure for this employee a different pay structure as per requirement. If this option is selected, make sure ‘% on Gross’ equals 100%
Select EPF Required and ESI Required as per requirement and enter the details of ESI and EPF
We have different Pay Types – Hourly, Daily and Salaried
Payroll Interval option changes according to the Pay type selected.
Payment Mode options are – ‘Online Transfer’, ‘Cheque’, ‘Cash’
Employee has 3 types options for punch Permissions – Web, QR Scan, PIN
If Web option is selected, then employee Email is compulsory
If QR Scan, PIN is selected then timeFrank generates QR code and PIN Numbers; Organization can download QR Codes and PINs
You can also manage whether employee is ‘Eligible for Leaves’ or not

Employee > Address

You can enter employee address navigating to Employee Address tab
You can have both Present and Permanent address for employee
Enter the required information
Check the check box ‘Present Address same as Permanent Address’ if both present and permanent address are same, then the address given in present address will be copied to permanent address
Enter all required details click ‘Save’

Employee > Nominee

You can store the nominee details of an employee
Navigate to Employee > Nominee details tab
Enter details like First Name, Last Name, Relationship and other details
Nominee Aadhaar Number should be compulsory of 12 numbers.
Select options Present, Permanent for address according to requirement then the address will be copied from Address tab3
You can enter a different address also
Enter all the details, click ‘Save’

Employee > Attendance